In the current context, where the pandemic situation is evolving every day, it is challenging for performing arts organizations to determine how they need to adapt their environment and work processes to address heightened health and safety requirements for employees, artists and audiences.
The risk assessment tools below, developed for a performing arts environment, allow professionals to identify the areas of risk in their institution, determine the potential level of risk, provide suggestions for how to mitigate those risks, and facilitate decision-making around necessary modifications to facilities and/or work practices.
These tools have been designed to serve as a template for venues to assess their own spaces for risk as the nation begins to reopen from the pandemic shutdown. This audit is to be used as a guide and not a certification of safe re-opening, as every venue is different and some issues may affect some venues more severely than others.
It is important that the users of this audit review the entire document and add/remove items to ensure its efficiency and relevance to their venue. The audit serves as a tool for organizations to identify problem areas in their venues and develop the appropriate remediation for those risks. The tool can also help you to prioritize the risks and estimate the time and associated costs of the course of remediation you choose.
Download the blank audit forms to get started. The completed audit form examples show some ways to assess risk and remediation in each area.
This is by no means an exhaustive list of locations in a theatre, but a starting point to get you thinking of all the different possible spaces you will need to consider.
Areas: Where you identify possible areas of transmission.
Risk: Type of possible transmission risk.
Risk Level: Based on local guidelines, what is considered the risk level of transmission.
Priority: What is most urgently required in order to re-open.
Remediation/Controls: What measures, changes or controls you can institute to remediate the risk.
Cost: The cost level of remediation. Will help in recognizing potential need for outside funding.
Time to Implement: Can this remediation be done quickly or will it require a lengthy process that may delay opening?
Health & Safety Signage: What signage will you require in the particular area?
Maximum number of occupants: After going through the audit process, what is the anticipated maximum number of occupants allowable under local guidelines?
Work Notes: Take note of possible work practices to be implemented in this area.
The NAC welcomes feedback and suggestions to the content of this document as this pandemic is constantly changing and this document will evolve to meet the challenges of re-opening safely to the public.